“Personal information” is any information that can identify you or that can reasonably enable your identification.
This policy describes how we handle the personal information that we receive through your use of our website or by any other means.
Your use of our website is also subject to its Terms and Conditions of Use.
What kind of information is relevant to our business?
The kind of information that is relevant to our business includes:
How we collect your personal information
We will collect your personal information as much as possible directly from you. Personal information is usually collected during the course of our relationship with you, including when you apply for a position of employment or contractor through our website.
Depending on the reason for the collection of your personal information the information we collect may include your name, contact details, Internet Protocol (IP) address, occupation, employer, qualifications and career history.
The collection of your information may also include the use of ʻcookiesʼ to record the way in which you use our website, such as the pages you visit and the information you have searched.
Sometimes we may collect your personal information from other sources, such as publicly available sources, related bodies corporate to Katana Foundations or, in some cases, non-related third parties. Examples of such instances are:
How we may use and disclose your personal information
We may use or disclose your personal information in the following instances:
We may also share your personal information with related bodies corporate to Katana Foundations or the contractors we use to conduct our business, but not for the purposes of direct marketing. We are however unlikely to disclose your personal information to overseas recipients.
Keeping your information up-to-date
It is very important that the personal information we collect from you is accurate, complete and up-to-date. During the course of our relationship with you we may ask you to keep us informed of any changes to your personal information. However, you can contact us at any time to update your personal information or to tell us that the information we hold about you is in any way inaccurate or incomplete.
How you can access your personal information
You may request access to and the correction of any of the personal information we hold about you by contacting us on:
02 4648 3682.
In some instances a reasonable fee may be charged to cover the cost of retrieval and the supply of the information to you.
We will seek to handle all requests for access to your personal information as quickly as possible and we will endeavour to process any such requests within 14 days. Some request for access may take longer than 30 days to process depending upon the nature of the personal information being sought.
Katana Foundations may be required by law to retain your personal information for a period of time after you have ceased your relationship with us. After such time has passed we will secure the destruction of your personal information.
We may refuse you access to personal information in a number of circumstances such as where:
How we keep your information secure
We take all reasonable precautions to safeguard your personal information from loss, misuse, unauthorised access, modification or disclosure, including:
To the maximum extent permitted by law we accept no responsibility for the unauthorised access of personal information held by Katana Foundations.
Government related identifiers
Government related identifiers are identification numbers such as Tax File Numbers or Medicare Numbers. We do not use government related identifiers to identify the personal information we may have collected from you.
Anonymity or pseudonymity
Wherever lawful and practical to do so, you will have the option to deal with us anonymously or through a pseudonym (eg when making an inquiry about the type of products or services we offer).
If you have reasons to believe that we have not protected your personal information in accordance with this policy and the requirements under the law you may lodge a complaint with us in any of the following ways:
02 4648 3682
If you are not satisfied with our response to your complaint you can refer your complaint to the Federal Privacy Commissioner in writing to the Director of Complaints, Office of the Federal Privacy Commissioner, GPO Box 5218, Sydney NSW 1042.
If you have any queries about how to lodge your complaint you can contact the Office of the Federal Privacy Commissioner by telephoning 1300 363 992.